Privacy Policy
ONLINE PRIVACY POLICY AGREEMENT
April 23, 2024
Accelerate Academic Advancement LLC (Accelerate) values its users' privacy. This Privacy Policy ("Policy") will help you understand how we collect and use personal information from those who visit our website or make use of our online facilities and services, and what we will and will not do with the information we collect. Our Policy has been designed and created to ensure those affiliated with Accelerate Academic Advancement LLC of our commitment and realization of our obligation not only to meet, but to exceed, most existing privacy standards. We reserve the right to make changes to this Policy at any given time. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page. If at any point in time Accelerate Academic Advancement LLC decides to make use of any personally identifiable information on file, in a manner vastly different from that which was stated when this information was initially collected, the user or users shall be promptly notified by email. Users at that time shall have the option as to whether to permit the use of their information in this separate manner. This Policy applies to Accelerate Academic Advancement LLC, and it governs any and all data collection and usage by us. Through the use of www.accelerateacademicadvancement.com, you are therefore consenting to the data collection procedures expressed in this Policy. Please note that this Policy does not govern the collection and use of information by companies that Accelerate Academic Advancement LLC does not control, nor by individuals not employed or managed by us. If you visit a website that we mention or link to, be sure to review its privacy policy before providing the site with information. It is highly recommended and suggested that you review the privacy policies and statements of any website you choose to use or frequent to better understand the way in which websites garner, make use of and share the information collected.
Specifically, this Policy will inform you of the following:
1. What personally identifiable information is collected from you through our website;
2. Why we collect personally identifiable information and the legal basis for such collection;
3. How we use the collected information and with whom it may be shared;
4. What choices are available to you regarding the use of your data; and
5. The security procedures in place to protect the misuse of your information.
Information We Collect
It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we reserve the right not to register you as a user or provide you with any products or services. In addition, Accelerate Academic Advancement LLC may have the occasion to collect non-personal anonymous demographic information, such as age, gender, household income, political affiliation, race and religion, as well as the type of browser you are using, IP address, or type of operating system, which will assist us in providing and maintaining superior quality service.
Why We Collect Information and For How Long
We are collecting your data for several reasons:
· To better understand your needs and provide you with the services you have requested;
· To fulfill our legitimate interest in improving our services and products;
· To send you promotional emails containing information we think you may like when we have your consent to do so
· To contact you to fill out surveys or participate in other types of market research, when we have your consent to do so
· To customize our website according to your online behavior and personal preferences.
The data we collect from you will be stored for no longer than necessary. The length of time we retain said information will be determined based upon the following criteria: the length of time your personal information remains relevant; the length of time it is reasonable to keep records to demonstrate that we have fulfilled our duties and obligations; any limitation periods within which claims might be made; any retention periods prescribed by law or recommended by regulators, professional bodies or associations; the type of contract we have with you, the existence of your consent, and our legitimate interest in keeping such information as stated in this Policy.
Use of Information Collected
Accelerate Academic Advancement LLC does not now, nor will it in the future, sell, rent or lease any of its customer lists and/or names to any third parties. Accelerate Academic Advancement LLC may collect and may make use of personal information to assist in the operation of our website and to ensure delivery of the services you need and request. At times, we may find it necessary to use personally identifiable information as a means to keep you informed of other possible products and/or services that may be available to you from www.accelerateacademicadvancement.com. Accelerate Academic Advancement LLC may also be in contact with you with regards to completing surveys and/or research questionnaires related to your opinion of current or potential future services that may be offered. Accelerate Academic Advancement LLC uses various third-party social media features including but not limited to Facebook and other interactive programs. These may collect your IP address and require cookies to work properly. These services are governed by the privacy policies of the providers and are not within Accelerate Academic Advancement LLC's control.
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties
Disclosure of Information
Accelerate Academic Advancement LLC may not use or disclose the information provided by you except under the following circumstances:
· as necessary to provide services or products you have ordered;
· in other ways described in this Policy or to which you have otherwise consented;
· in the aggregate with other information in such a way so that your identity cannot reasonably be determined;
· as required by law, or in response to a subpoena or search warrant;
· to outside auditors who have agreed to keep the information confidential;
· as necessary to enforce the Terms of Service;
· as necessary to maintain, safeguard and preserve all the rights and property of Accelerate Academic Advancement LLC.
Non-Marketing Purposes
Accelerate Academic Advancement LLC greatly respects your privacy. We do maintain and reserve the right to contact you if needed for non-marketing purposes (such as bug alerts, security breaches, account issues, and/or changes in Accelerate Academic Advancement LLC products and services). In certain circumstances, we may use our website, newspapers, or other public means to post a notice.
Children under the age of 13
Accelerate Academic Advancement LLC's website is not directed to, and does not knowingly collect personal identifiable information from, children under the age of thirteen (13). If it is determined that such information has been inadvertently collected on anyone under the age of thirteen (13), we shall immediately take the necessary steps to ensure that such information is deleted from our system's database, or in the alternative, that verifiable parental consent is obtained for the use and storage of such information. Anyone under the age of thirteen (13) must seek and obtain parent or guardian permission to use this website.
Unsubscribe or Opt-Out
All users and visitors to our website have the option to discontinue receiving communications from us by way of email or newsletters. To discontinue or unsubscribe from our website please send an email that you wish to unsubscribe to accelerateacademicadvancement@gmail.com. If you wish to unsubscribe or opt-out from any third-party websites, you must go to that specific website to unsubscribe or opt-out. Accelerate Academic Advancement LLC will continue to adhere to this Policy with respect to any personal information previously collected.
Links to Other Websites
Our website does contain links to affiliate and other websites. Accelerate Academic Advancement LLC does not claim nor accept responsibility for any privacy policies, practices and/or procedures of other such websites. Therefore, we encourage all users and visitors to be aware when they leave our website and to read the privacy statements of every website that collects personally identifiable information. This Privacy Policy Agreement applies only and solely to the information collected by our website.
Notice to European Union Users
Accelerate Academic Advancement LLC's operations are located primarily in the United States. If you provide information to us, the information will be transferred out of the European Union (EU) and sent to the United States. (The adequacy decision on the EU-USPrivacy became operational on August 1, 2016. This framework protects the fundamental rights of anyone in the EU whose personal data is transferred to the United States for commercial purposes. It allows the free transfer of data to companies that are certified in the US under the Privacy Shield.) By providing personal information to us, you are consenting to its storage and use as described in this Policy.
Security
Accelerate Academic Advancement LLC takes precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. Wherever we collect sensitive information (e.g. credit card information), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for "https" at the beginning of the address of the webpage. While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers and servers in which we store personally identifiable information are kept in a secure environment. This is all done to prevent any loss, misuse, unauthorized access, disclosure or modification of the user's personal information under our control.
Acceptance of Terms
By using this website, you are hereby accepting the terms and conditions stipulated within the Privacy Policy Agreement. If you are not in agreement with our terms and conditions, then you should refrain from further use of our sites. In addition, your continued use of our website following the posting of any updates or changes to our terms and conditions shall mean that you agree and acceptance of such changes.
How to Contact Us
If you have any questions or concerns regarding the Privacy Policy Agreement related to our website, please feel free to contact us at the following email, telephone number or mailing address.
Email: accelerateacademicadvancement@gmail.com
Telephone Number: 508-261-5200
Mailing Address:
Accelerate Academic Advancement LLC
65 Hathaway St
Wareham, Massachusetts
02571
Health Insurance Portability and Accountability Act (HIPAA) Notice of Privacy Practices
Effective January 1, 2024
This notice describes how protected health information about a client may be used and disclosed and how the client can gain access to this information. Please review it carefully.
Accelerate Academic Advancement LLC is required by law to protect your health information and provide you with this Notice of our Privacy Practices. Accelerate Academic Advancement LLC understands we collect private and/or potentially sensitive medical information about each client and/or the client’s family. We call this information "protected health information." This notice explains the client’s privacy rights and addresses how Accelerate Academic Advancement LLC may use and disclose protected health information. Accelerate Academic Advancement LLC does not use or disclose protected health information unless permitted or required to do so by law. Accelerate Academic Advancement LLC must adhere to laws aimed at securing the privacy of the client’s protected health information. These laws are known as the Health Insurance Portability and Accountability Act (HIPAA) privacy rules. When we do use or disclose protected health information, we will make every reasonable effort to limit its use or the level of disclosure to the minimum we deem necessary to accomplish the intended purpose. Please note that the privacy provisions articulated in this notice do not apply to health information that does not identify the client or anyone else. For more information on Accelerate Academic Advancement LLC privacy practices, or to receive another copy of this notice, please contact:
Sarah Oliver, HIPAA Compliance Officer
Accelerate Academic Advancement LLC
65 Hathaway St.
Wareham, MA 02571
508-261-5200
Protected Health Information
Protected health information is information about the client relating to a past, present, or future mental health condition, or treatment or payment for the treatment that can be used to identify the client. This includes any information, whether oral or recorded in any form, that is created or received by Accelerate Academic Advancement LLC. This also includes electronic information and information in any other form or medium that could identify the client. Examples of information that can identify a client include, but are not limited to the following:
Client’s Name
Telephone Number
Address
DOB
Social Security Number
Service State/End Date
Diagnosis
Right to Notice of Breach: Accelerate Academic Advancement LLC takes very seriously the confidentiality of our patients’ information, and we are required by law to protect the privacy and security of your protected health information through appropriate safeguards. We will notify clients in the event a breach occurs involving or potentially involving clients’ unsecured health information and inform client of what steps to take.
We will not sell your information or use it for marketing without your written permission.
Uses and Disclosures of Health Information for Treatment, Payment, and Health Care Operations
1. Treatment, Payment, and Health Care Operations
The following section describes different ways we use and disclose protected health information for treatment, payment, and health care operations. Not every possible use or disclosure will be noted, and there may be incidental disclosures that are a byproduct of the listed uses and disclosures.
a. Treatment
We may use a client’s protected health information to provide the client with services, and may disclose this information to any and all Accelerate Academic Advancement LLC staff involved with the client’s treatment. Treatment includes (a) activities performed by Accelerate Academic Advancement LLC personnel in the course of providing service to the client or in coordinating or managing the client’s service with other service providers and (b) consultations with and between Accelerate Academic Advancement LLC staff and other professionals involved in the client’s treatment.
b. Payment
We may use and disclose the client’s protected health information so we may bill and collect payment from the client, an insurance company, or another party for services Accelerate Academic Advancement LLC provided to the client. We may also inform the client’s health plan provider of treatment we intend to administer to obtain prior approval or to determine whether the client’s plan will pay for the treatment.
c. Health Care Operations
Accelerate Academic Advancement LLC may use and disclose the client’s protected health information in order to maintain necessary administrative, education, quality assurance, and business functions. For example, we may use a client’s protected health information to evaluate the performance of our staff in providing treatment for the client. We may also use information about clients to evaluate what additional services to offer, how we can improve efficiency, or the effectiveness of certain treatments. Additionally, we may use protected health information for review, analysis, and other teaching and learning purposes.
2. Special Circumstances
Treatment, payment, and health care operations further include the circumstances listed below.
a. Appointment Reminders
We may use and disclose the client’s protected health information to contact the client as a reminder that he/she may have an appointment for treatment or services.
b. Treatment Information
We may use and disclose the client’s protected health information to contact him/her about treatment information.
c. Satisfaction Surveys
We may use and disclose the client’s protected health information to contact him/her about Accelerate Academic Advancement LLC satisfaction surveys.
3. Uses and Disclosures You Can Limit
a. Accelerate Academic Advancement LLC Client Directory
Unless the client notifies us that he/she objects, we may include certain information about him/her in Accelerate Academic Advancement LLC Client Directory in order to respond to inquiries and disseminate information more efficiently. This directory is accessed by Accelerate Academic Advancement LLC staff who may or may not be involved in the client’s treatment.
b. General Notification
Unless the client notifies us that he/she objects, we may provide his/her protected health information to individuals such as the client’s family members, caregivers, and friends, who are involved in the client’s treatment or who pay for the client’s treatment. We may do this if the client informs us we have their consent to do so, or if the client knows we are sharing the client’s protected health information with these individuals and the client expresses no objection or makes no reasonably discernable attempt to prevent us from doing so. There may also be circumstances when we can assume, based on our professional judgment, the client would not object to disclosure of his/her protected health information. Also, if the client is not able to approve or object to disclosures, we may make disclosures to a particular individual (such as a client’s family member or friend), we feel are in the client’s best interests and that relate to that person’s involvement in the client’s care.
OTHER PERMITTED USES AND DISCLOSURES OF HEALTH CARE INFORMATION
We may use or disclose the client’s health information without the client’s permission in the following circumstances, subject to all applicable legal requirements and limitations:
1. Required By Law
Accelerate Academic Advancement LLC must make any disclosures required by federal, state, or local law. These may include, but are not limited to, disclosures pertaining to: the reporting of abuse or neglect; court orders, subpoenas, warrants, or other lawful processes; identification/location of a suspect, fugitive, witness, missing person, or crime victim; crime on our work premises; or a serious, imminent threat. Employees of Accelerate Academic Advancement LLC are designated as Mandated Reporters.
2. Public Health Risks
We may make disclosures for public health reasons in order to prevent or control disease, injury, or disability; or to report births, deaths, disease or condition, suspected abuse or neglect, non-accidental physical injuries, reactions to medications or problems with products.
3. Health Oversight Activities
We may disclose protected health information to agencies authorized to receive reports for health oversight activities for audits, investigations, inspections, licensing purposes, or as necessary for certain government agencies to monitor the health care system, government programs, and compliance with civil rights laws.
4. Lawsuits, Disputes, or Other Legal Proceedings
We may make disclosures in response to a subpoena or court or administrative order, if the client is involved in a lawsuit or dispute, or in response to a court order, subpoena, warrant, summons or similar process, or if requested to do so by law enforcement.
5. Coroners, Medical Examiners, Funeral Directors, and Organ Donation
We may disclose information to a coroner or medical examiner, (as necessary, for example to identify a deceased person or determine cause of death) or to a funeral director, as necessary to allow him/her to carry out his/her activities.
6. Research
We may use or disclose protected information for research purposes under certain limited circumstances. Research projects are subject to approval by an institutional review board. Therefore, we will not use or disclose the client’s protected health information for research purposes until the particular research project, for which the client’s information may be used or disclosed, has been approved through the institutional review board.
7. Serious Threat to Health or Safety; Disaster Relief
We may disclose information to appropriate individual(s)/organization(s) when necessary (a) to prevent a serious threat to the client’s health and safety or that of the public or another person, or (b) to notify the client’s family members or persons responsible for the client in the course of a disaster relief effort. We will disclose protected health information only to persons we believe to be able to lessen/prevent the threat and will limit disclosure to that which we deem necessary to lessen or prevent the threat.
8. Military and Veterans
We must make disclosures as required by military command or other government authority for information about a member of the domestic or foreign armed forces.
9. National Security; Intelligence Activities; Protective Services
We may disclose information to federal officials for intelligence, counterintelligence, and other national security activities authorized by law, including activities related to protection of the President, other authorized persons or foreign heads of state, or related to the conduct of special investigations.
10. Correctional Facilities
We may make disclosures to a correctional facility (if the client is a ward) or a law enforcement official (if the client is in that person’s custody) as necessary (a) for the institution to provide the client with treatment; (b) to protect the client’s or others’ health and safety and the security of the correctional facility.
WHEN WRITTEN AUTHORIZATION IS REQUIRED
Other than for the range of purposes previously identified in this notice, we will not use or disclose the client’s protected health information for any purpose unless the client provides us with specific written authorization to do so. If the client grants us authorization, the client can still withdraw this authorization at any time, though the authorization must be revoked in writing. In order to withdraw the authorization, the client must deliver, mail or email to:
Sarah Oliver, HIPAA Compliance Officer
Accelerate Academic Advancement LLC
65 Hathaway St.
Wareham, MA 02571
508-261-5200
If the client revokes the authorization, we will discontinue the use or disclosure of the client’s protected health information to the extent that we relied on his/her authorization for the use/disclosure. However, we cannot take back or undo any use/disclosure made under the client’s grant of authorization prior to our receipt of the client’s written revocation of that authorization, and we must continue any use/disclosure that is necessary in keeping records of the client’s treatment.
THE CLIENT’S RIGHTS REGARDING THE CLIENT’S HEALTH INFORMATION
The client has certain rights regarding his/her health information, which are listed below. In each of these cases, if the client wants to exercise his/her rights, the client must do so in writing by completing a form the client can obtain from Accelerate Academic Advancement LLC. In some cases, we may charge the client for the costs of providing materials to the client. The client can get information about how to exercise his/her rights and about any costs that we may charge for materials by contacting us.
1. Right to Inspect and Copy
With some exceptions, the client has the right to inspect and get a copy of the client’s protected health information that may be used to make decisions about the client’s care. We may deny the client’s request to inspect and/or copy information in certain limited circumstances, and, if we do this, the client may ask that the denial decision be reviewed.
2. Right to Amend
The client has the right to amend his/her health information maintained by Accelerate Academic Advancement LLC, or used by us to make decisions about the client. We will require that the client provide a reason for the request, and we may deny the request for an amendment if the request is not properly submitted, or if it asks us to amend information that (a) we did not create (unless the source of the information is no longer available to make the amendment), (b) is not part of the health information we keep, (c) is of a type the client would not be permitted to inspect and copy, or (d) is already accurate and complete.
3. Right to an Accounting of Disclosures
The client has the right to request an accounting of disclosures. An accounting is a list of certain disclosures we made regarding the client’s protected health information. The list does not include all disclosures. For example, it does not include disclosure to the client, disclosure for treatment, payment, and health care operations purposes described above, or disclosure made with the client’s authorization as described above.
4. Right to Request Restrictions
The client has the right to request a restriction or limitation on the health information we use or disclose about the client (a) for treatment, payment, or health care operations, or (b) to someone who is involved in the client’s care or the payment for it, such as a family member or friend. We are not required to agree to the client’s request. Any time Accelerate Academic Advancement LLC agrees to a restriction, it must be in writing and signed by the Owner/Director or her designee.
5. Right to Request Confidential Communications
The client has the right to request we communicate with the client about health matters in a certain method or at a certain place. For example, the client can ask that we only contact the client at home or by mail.
6. Right to a Paper Copy of This Notice
The client has the right to a paper copy of this notice, whether or not the client may have previously agreed to receive that notice electronically.
Questions and/or Complaints If the client has any questions about this notice, he/she should contact:
Sarah Oliver, HIPAA Compliance Officer
Accelerate Academic Advancement LLC
65 Hathaway St.
Wareham, MA 02571
508-261-5200
If the client believes his/her privacy rights have been violated, the client may file a complaint with Accelerate Academic Advancement LLC using the contact information provided above. To file a complaint with the Secretary of the Department of Health and Human Services, call (617) 565-1500.
If the client believes his/her privacy rights have been violated, contact:
Office of Civil Rights, Medical Privacy Complaint Division
U.S. Department of Health and Human Services
200 Independence Avenue, S.W. HHH Building, Room 509H
Washington, D.C. 20201
Phone: (866) OCR-PRIV (627-7748) TTY: (886) 788-4989 www.hhs.gov/ocr
The client will not be penalized for filing a complaint and the client will continue to have the same access to Accelerate Academic Advancement LLC services.